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Compensation

The Academic Personnel Office develops, implements, and oversees academic compensation policies and procedures. This page contains information regarding salary scales, salary programs, faculty administrator compensation, summer salary guidelines, and additional resources to assist you with finding information regarding academic compensation. If you have questions or cannot find the information you need regarding academic compensation, please send an email to academicpersonnel@ucr.edu.

  • Academic Salary Scale and Salary Rates
    • Deans' Salary Structure (link)
    • UCOP Salary Scales (link)
      • Includes Current Academic Salary Scale Revisions, and Salary Threshold as well as links to Academic CTO's, titles and title codes, Historic academic salary scales and Deans' salary structure.
    • UCR Tutor Salary Rates (10/01/2024) (pdf)
  • APM Section IV- Salary Administration (APM 600)
    • APM Section IV - Salary Administration (APM 600 - APM 690) (link)
  • Faculty Administrator Compensation
    • Faculty Administrative Appointments (link)
  • Inter-Location One Time Pay and Multi-Location Appointment
    • Inter-Location One-Time Payment (OTP) and Multi-Location Appointment (MLA) Guidelines for Academic Appointees (pdf)
    • Interlocation OTP and MLA Form (Replaces UPAY 560-T and UPAY 644C-T revised 01/18/2023) (pdf) (fillable pdf)
  • Local Compensation Policy and Guidelines
    • 2024-2025 UCR Academic Salary Plan Vice Provost Jeske Memo (pdf)
    • Additional Compensation FAQ (03/08/2024) (pdf)
    • APO Spring Letter on Academic Merits, Promotions, and Other Salary Related Items (dated 05/17/24) (pdf)
    • Course Buyout Guidelines (02/24/2021) (pdf)
    • FAQs Payroll Transition for New Overtime-Eligible Employees (06/11/2024) (pdf)
    • NFA 844 Weekly Part Time Thresholds (07/01/2024) (xlsx)
    • NFA 1128 Weekly Part Time Thresholds (01/01/2024) (xlsx)
    • NIH Salary Cap Guidelines 2024 (02/01/2024) (pdf)
    • Off Scale Salary (01/19/2016)  (pdf)
    • Recall Appointments Guidelines and Policy (link)
    • Reclassification of Non-Exempt Academic Appointees Below the DOL Salary Threshold (06/07/2024) (pdf)
    • Service Period vs. Pay Period (11/28/2023) (link)
    • Start-Up Package Offer and Funding Policy (07/01/2017) (link)
    • Step-by-Step PayPath Instructions for Summer Compensation with revised document (dated 05/09/22) (pdf)
    • Summer Salary Guidelines (dated 04/29/24) (pdf)
    • UCR Faculty Retention Process (August 2023) (pdf)
    • VPAP Memo on Off Scale Approvals (03/29/2016) (pdf)
  • Negotiated Salary Programs (NSP)

    Negotiated Salary Program (link)

    Salary Administration: APM - 672 – Negotiated Salary Program (pdf)

    Issuance of Academic Personnel Manual (APM) Section 672 (pdf)

  • Additional Resources
    • UC Title Code Web Inquiry System (TCS Inquiry) (link)
    • UCPath Campus Support Center (link)
    • UCPath (link)

Non-Senate Academics

The Academic Personnel Office manages the administration, analysis, and implementation of UCR’s academic personnel policies, procedures and collective bargaining agreements for all Non-Senate Academics. This page contains the collective bargaining agreements (CBAs), APM policies, procedures, and guidelines related to academic employment of all Non-Senate Academics.

To identify if a title is a Senate or Non-Senate academic, please refer to APM 110 (Section 4.4)(pdf) for an affirmative list of Academic Senate titles.

If you have questions or cannot find the policy or procedure that you need, please send an email to academicpersonnel@ucr.edu.

  • Non-Senate Academics- General Policy Information

    Below is a list of general policies that apply to Non-Senate, Non-Represented Academic Employees:

    • Non-Senate CALL (Revised July 2021) – Appointment and Advancement Procedures (pdf) 
    • Non-Senate - Complaints, Concerns, and Grievances (Guidance) (pdf)
    • Non-Senate APM 140 Grievance Procedures (Local Policy) (pdf)
    • Non-Senate APM 140 Grievance Procedures (Appendix C – Grievance Form) (word)
    • Non-Senate Academic Titles - Performance Management, Corrective Action, and Dismissal (PMCAD) Policy (pdf)
    • ASE and GSR Leaves Cover Letter (pdf)
    • ASE and GSR Leaves Form (pdf)

    • Additional policies can be found at: https://academicpersonnel.ucr.edu/policies

    -
    How to access Time & Attendance Reporting System (TARS):

    It is the employee’s responsibility to accurately record approved leave taken and submit timesheets to their supervisor/unit head by the published deadlines. In support of organizational excellence and to improve operational effectiveness, timely and accurate submission of time records will reduce incorrect reporting.

    It is the supervisor’s responsibility to accurately review and approve employee timesheets by the published payroll deadlines.

    Time & Attendance Reporting System Training:

  • Academic Researchers (ARU) (RA)

    Academic Researcher titles include employees in the Professional Researcher Series, Project Scientist Series, and Specialist series. The Academic Researchers Unit (ARU) is represented by the UAW and covered under the RA contract. Visiting, Supervisory, Academic Year, and WOS researcher roles are non-represented. See the Non-Senate CALL for local procedures around both represented and non-represented titles.

    • RA Bargaining Unit Contract (link)
    • Non-Senate CALL (Revised July 2021) – Appointment and Advancement Procedures (pdf)
    • Deferral Request Form (Non-Senate Series) (docx)
    • For official document templates for both represented and non-represented Academic Researchers, please email academicpersonnel@ucr.edu.
  • Academic Student Employees (ASEs) (BX)

    Academic Student Employees (ASEs) titles include Teaching Assistant (TA), Reader, Tutor, and Associate In.  Graduate Division is responsible for the development and implementation of policies and procedures around these titles, in coordination with the Academic Personnel Office.  ASE titles are represented by the UAW and are subject to the BX Contract.

    • BX Bargaining Unit Contract (link) (TA, Reader, Tutor, Associate In)
    • Graduate Division - Graduate Student Employee Manual (link)
    • Graduate Division Website Links:
      • General ASE Employment Information (link)
      • Graduate Student Academic Employment - Regulations and Procedures (link)
      • Graduate Student Academic Employment - Titles, Salary, and Eligibility (link)
      • Graduate Student Employment - Resources and Policies (link)

    -
    How to access Time & Attendance Reporting System (TARS):

    It is the employee’s responsibility to accurately record approved leave taken and submit timesheets to their supervisor/unit head by the published deadlines. In support of organizational excellence and to improve operational effectiveness, timely and accurate submission of time records will reduce incorrect reporting.

    It is the supervisor’s responsibility to accurately review and approve employee timesheets by the published payroll deadlines.

    Time & Attendance Reporting System Training:

  • Graduate Student Researchers (GSRs)

    Graduate Student Researchers are graduate student employees who perform research related to the student's degree program in an academic department or research unit under the direction of a faculty member or authorized Principal Investigator.  Graduate Division is responsible for the development and implementation of policies and procedures around these titles, in coordination with the Academic Personnel Office.

    • Graduate Division - Graduate Student Employee Manual (link)
    • Graduate Division Website Links
      • General GSR Employment Information (link)
      • Graduate Student Academic Employment - Regulations and Procedures (link)
      • Graduate Student Academic Employment - Titles, Salary, and Eligibility (link)
      • Graduate Student Employment - Resources and Policies (link)

    -
    How to access Time & Attendance Reporting System (TARS):

    It is the employee’s responsibility to accurately record approved leave taken and submit timesheets to their supervisor/unit head by the published deadlines. In support of organizational excellence and to improve operational effectiveness, timely and accurate submission of time records will reduce incorrect reporting.

    It is the supervisor’s responsibility to accurately review and approve employee timesheets by the published payroll deadlines.

    Time & Attendance Reporting System Training:

  • Lecturers (Unit 18) (IX)

    Lecturer Orientation:  For information on the Unit 18 Lecturer Orientation, please contact the Academic Personnel Office at academicpersonnel@ucr.edu.

    • IX Bargaining Unit Contract (link)
    • Class Visitation Report (link)
    • Lecturer Merit and Reviews Forms (link)
    • Unit 18 Access to Record (pdf)
    • Unit 18 Professional Development Fund (link)
    • Unit 18 Statement of Interest Form (link)
    • UCR Instructional Workload Credit Policies (link) 
  • Librarians (Unit 17) (IX)

    Librarian titles, including the ranks of Assistant, Associate, and full Librarians are represented by the UC-AFT and covered under the LX contract. Supervisory Librarian employees are non-represented and covered under APM 360 and APM 365.

    • LX Bargaining Unit Contract (link)
    • Librarian Academic Appointments and Reviews (Represented and Non-Represented (link)
    • APM 360 – Librarian Series (link)
    • APM 365 – Associate University Librarian and Assistant University Librarian (AULs) (link)
    • Librarian Call (pdf), AUL Call (pdf) - (October 30, 2024)
  • Postdoctoral Scholars (Postdocs) (PX)

    • Postdoctoral Scholars (Postdocs) (PX)

      • Postdoctoral Scholars conduct research under the general oversight of a faculty mentor in preparation for a career position in academe, industry, government, or the nonprofit sector.  Graduate Division is responsible for the development and implementation of policies and procedures around these titles, in coordination with the Academic Personnel Office.

      • PX Bargaining Unit Contract (link)
      • Postdoctoral Scholar Appointment Forms (link)
      • Graduate Division Website for Postdocs (link)
      • President's Postdoctoral Fellows and UCR's Chancellor's Postdoctoral Fellows (link)
  • School of Medicine Non-Senate Academics

    The School of Medicine Academic Affairs maintains local procedures in the school for Non-Senate Faculty titles, such as Health Sciences Clinical Professor Series.

    • School of Medicine Academic Affairs (Local Procedures) (link)
    • APM 278 – Health Sciences Clinical Professor Series (link)
    • APM 279 – Volunteer Clinical Professor Series (link)
    • Appraisals Checklist (Non-Senate Health Sciences Assistant Clinical Professor Series) (pdf)
  • System-Wide Childcare Reimbursement Programs

    Academic Student Employees - ASE (BX)
    Article 4 Childcare

    Graduate Student Researchers - GSRs (BR)
    Article 4 Childcare

    Postdoctoral Scholars - Postdocs (PX)
    Article _ Childcare Reimbursement and Dependent Care Programs

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    Academic Student Employee (ASE) and Graduate Student Researcher (GSR) Childcare Reimbursement Program
    ASEs and GSRs may be eligible for reimbursement of childcare expenses through a program as established in Article 4 of the ASE and GSR collective bargaining agreements (CBA), effective January 1, 2023.

    Eligibility:
    An eligible ASE or GSR is a registered student with at least a 25 percent appointment who has (a) qualified dependent(s). For the purposes of this program, qualified dependents are children in the custody of the ASE/GSR who are 12 years old or under as of July 1st for the following fiscal year which includes the current summer session and the new academic year. Please see the applicable CBA and program guide for additional information regarding eligibility.

    Reimbursement Process:
    Submit completed ASE/GSR Reimbursement Form along with childcare provider receipt(s) to the hiring department for reimbursement within the timeline specified in the CBA and the program guide.

    Reimbursement Amount:

    • Effective January 1, 2023, up to $1350 per quarter
    • Effective October 1, 2023, up to $1375 per quarter
    • Effective October 1, 2024, up to $1400 per quarter

    For additional information and FAQs, please see the ASE/GSR Childcare Reimbursement Program Guide

    -

    Postdoctoral Scholars (PX) Childcare Reimbursement Program
    Postdocs are eligible to receive childcare reimbursement through a program as established in Article _  of the Postdoc collective bargaining agreement (CBA), effective December 9, 2022.

    Eligibility:
    Postdoctoral Scholars employed at 100% time in all titles covered in the Recognition Article are eligible to receive Childcare Reimbursement of up to $2500 per calendar year (January 1 – December 31) for expenses incurred during the Postdoctoral Scholar’s appointment period for the following reasons: a. Eligible Childcare Reimbursement; and b. Professional Travel Childcare Expense Program. Please see the applicable CBA and program guide for additional information regarding eligibility.

    Reimbursement Process:
    Submit completed Postdoctoral Scholar Childcare Reimbursement Form long with childcare provider receipt(s) to the hiring department for reimbursement within the timeline specified in the CBA and the program guide.

    Reimbursement Amount:

    • Beginning October 1, 2024, the Childcare Reimbursement Program shall increase by $100 each year as follows:
         a. October 1, 2024: $2600,
         b. October 1, 2025: $2700,
         c. October 1, 2026: $2800

    For additional information and FAQs, please see the Postdoc Childcare Reimbursement Guide

  • Other Non-Senate Academics

    Other Non-Senate Academics, such as the Adjunct Professor Series, Academic Coordinators, and Academic Administrators are covered under APM and local procedures, such as the Non-Senate CALL.

    • Non-Senate CALL (Revised July 2021) – Appointment and Advancement Procedures (pdf)
    • Academic Coordinator Criteria Form (Optional Tool) (pdf)

Employee Relations

The Academic Personnel Office provides proactive problem solving for departments and divisions in situations involving work-related issues. We provide consultation and advice to supervisors and employees in the areas academic personnel issues, including performance management, corrective actions, interpretation of policies and procedures and collective bargaining agreements, conflict management, counseling, and training. Academic Personnel Office also partners with the campus’ Labor Relations office to ensure the correct application of policies, procedures and laws are being used to manage a large and diverse academic workforce.

The success of the University of California Riverside relies on establishing a culture of support and accountability. These procedures are designed to create a uniform approach for the fair and equitable treatment of academics, while ensuring that performance concerns and misconduct are addressed appropriately and in a timely manner.  The Performance Management, Corrective Action, and Dismissal Policy and Procedures (Non-Senate Academic Titles) document is a resource to employees, supervisors of Non-Senate Academic titles, and policy advisors alike in understanding and navigating the challenges related to employment issues and performance management.

For questions or more information, send an email to academicpersonnel@ucr.edu.

  • Complaints, Concerns and Grievances

    As issues arise, academic employees are encouraged to navigate the challenges with their immediate supervisor. However, some challenges may require other avenues of resolution. Please review the Complaints, Concerns, and Grievances (Guidance) below to know your reporting options:

    • Non-Senate - Complaints, Concerns, and Grievances (Guidance) (pdf)

    Additional complaint mechanisms:

  • Conflict Management

    Conflict between employees arises when challenges surrounding communication occur. Conflict can result in strains in collaboration for those involved and create a negative work environment for others exposed to it. Conflict Management is the act of resolving these communication issues. When encountering conflict, all parties should remain professional and make every effort to deescalate. In the face of conflict, all employees should follow UCR’s Principles of Community.

    For all academic employees, including supervisors, the following resources are available to provide assistance or guidance in resolving conflict:

    • Department Chair, Associate/Divisional Dean, Dean
    • Academic Personnel Director in the Dean’s Office
    • Academic Employee Relations (APO)
    • Equity Advisor or Office of DEI
    • VPAR (if Senate Faculty are involved)
    • HR Employee and Labor Relations (if a staff or represented employee is involved)
    • Title IX/EOAA Office (When SVSH issues or protected categories are involved)
    • Ombuds (Confidential resource available for consultation)

     

    If bullying or abusive conduct is involved, the issues or incidents should be reported immediately to the Academic Personnel Office at apomail@ucr.edu. See the UCR Anti-Bullying policy for more information.

  • Resources for Academic Supervisors

    At UC Riverside, academic employees of different types may be in various roles where they supervise other academic personnel. These roles include serving as a Principal Investigator, Department Chair, Dean, or even as a course instructor supervising Teaching Assistants.

    Management Resources at UC Riverside:

    3rd Party Resources for Supervisors:

    • Lab Dynamics: Management and Leadership Skills for Scientists. 3rd ed., by Cohen, Carl M., and Suzanne L. Cohen. Cold Spring Harbor Laboratory Press, 2018.
    • New Employee Checklist Infographic (link) by The Business Backer
    • Anatomy of a Great Meeting (link) by EAB

    What do I need to know as an Academic Supervisor of Non-Senate Academics?

    • Understand your responsibilities under UC Riverside PMCAD Policy (link)
    • Know the relevant Non-Senate policies for each employee type that reports to you (link)
    • Know your support contacts available to you:
  • Standards of Conduct

    All employees are expected to follow the standards of conduct outlined in the following policies, as they apply to them:

  • Templates and Examples

    • Unit 18 Lecturer - Job Description and Expectations Example (pdf)

    • Unit 18 Continuing Lecturer - Job Description and Expectations Example (pdf)

    • Unit 18 Senior Continuing Lecturer - Job Description and Expectations Example (pdf)

    • ASE - Description of Duties Template (pdf)

    • ASE - Description of Duties Template (with Check Boxes) (pdf)